Our Accommodation and Housing specialists have secured rooms at a selection of hotels with flexible terms and conditions exclusively for attendees of the Congress. Book early to secure your room and let our dedicated accommodation team look after you whilst taking advantage of the following:

  • Specially negotiated rates
  • Flexibility to change or cancel your booking at any time up to 30 working days prior to congress start date
  • No deposit is required to secure your booking – simply use your credit card to guarantee your reservation
  • Full pre-payment may be made if you prefer
  • Additional networking opportunities by staying in the same location as other delegates.

Reap the benefits of booking with the Congress Managers and staying in one of the officially contracted hotels below:

Accommodation Options

Rydges Fortitude Valley

601 Gregory Terrace, Bowen Hills

 4.5 Stars |  2 minutes walk

Set on the fringes of Fortitude Valley, Brisbane’s entertainment quarter, this sleek hotel is also only a 2 minute walk to the Royal International Convention Centre. The bright, unfussy rooms feature 50 inch flat-screen TVs, free to air TV & cable channels, tea and coffee making facilities. Experience the convenience of having two quality Fortitude Valley restaurants on the ground floor. 

Superior King Room: $199 per room per night

Superior Twin Room: $199 per room per night

Arena View King: $219 per room per night

Inclusions: Wi-Fi access

From $199

Mantra Richmont Hotel

22-28 Kennigo Street, Spring Hill

 4 Stars |  10 minutes walk

At Mantra Richmont Hotel, you’ll have all the necessities for a comfortable and convenient stay. There’s a bar for pre-dinner drinks and a courtyard for al fresco dining. Kennigo Social House is open for breakfast daily, lunch on Saturdays (including a great semi-private area in the Courtyard Bar) and dinner Monday to Friday. With a 24 hour reception desk, you can be rest assured there is always someone happy to help with any questions you might have about exploring Brisbane.

Hotel Room: $149 per room per night

Inclusions: Wi-Fi access

2 night minimum stay. 

From $149

Direct Hotels, Pavilion & Governor on Brookes

24 and 44 Brookes St, Bowen Hills

 4 Stars |  5 minutes walk

 Ideally located to border the landmark RNA Showgrounds precinct, Pavilion & Governor on Brookes is only a 2 minute walk to the Royal International Convention Centre and ready to enjoy the very best Brisbane has to offer. Apartments include full kitchen, laundry facilities, private balcony, Ironing equipment, hairdryer, tea / coffee making facilities & kitchen & bathroom amenities, Cable TV and high speed wireless internet complimentary.

Pavillion 1 Bedroom Apartment: $129 per room per night

Pavillion 2 Bedroom Apartment: $179 per room per night

Governor 1 bedroom Bedroom Apartment: $129 per room per nigh

Governor 2 bedroom Bedroom Apartment: $179 per room per night

Inclusions: Wi-Fi access

From $149

**WARNING: Reported Accommodation Scam**

We have received reported reports of unauthorised contact to ICED 2021 participants. Please note that this appears to be an internet scam possibly directed at obtaining credit card, bank details or personal details. All official communication regarding accommodation for ICED 2021 will come from Arinex Pty Ltd.

Please note that no other housing or travel company represents ICED 2021 in any way, nor have we authorised them to use the Congress name on information they may issue. We recommend you reserve rooms with hotels listed on the Congress website via the on-line booking site or by emailing Arinex. Please do not make any reservations through any unknown housing or travel company.

If you happen to be contacted by any other company, please contact the Congress Managers.

Accommodation Conditions


How to Book

The Congress Managers will forward your contact details, reservation and deposit to the hotel of your choice.

Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Congress Managers who will be more than happy to assist.

Changes to bookings

Any required changes to your booking must be requested in writing to the Congress Managers by 30 working days prior to the Congress start date.

Late bookings

New bookings and changes to existing bookings requested within 30 working days prior to the Congress start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.

Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Congress. Cancellation charges will apply after this date.

Cancellation charges

  • A cancellation charge of 100% of your accommodation booking will apply to all cancelled bookings from Wednesday, 2 June 2021.
  • A cancellation charge of 100% of your accommodation booking will also apply if you do not arrive on the date you are booked to check in.
  • All cancellations and changes to your reservation must be made in writing to the Congress Managers.

Reduction of stay

Should you need to reduce your stay within 30 working days of the start of the Congress, cancellation charges may be incurred at the hotel’s discretion.

Non-arrival / no show

A cancellation charge of 100% of your accommodation booking will also apply if you do not arrive on the date you are booked to check in.


The negotiated rates are valid up to 30 working days prior to the congress start date. After this, accommodation is subject to availability and rates are subject to an increase.

Rates may increase at any time without notice due to changes in government charges, taxes or levies.


As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in.  This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in.

If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.

Please note the daily incidental charge may vary across the listed hotels.

Daily Incidental Charges

Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels.  Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.

Late Arrivals / No Shows

Please indicate when you register, or notify the Congress Managers in writing, if you will arrive at your hotel after 1800 hours.  Failure to do so may result in your room being treated as a no-show and being released.

Check in / check out times

Check-in time for most hotels is 1500 hours and check-out time is 1000 hours.  Should you wish to guarantee your check-in before 1500 hours, you will need to pre-book and pay for the previous night.  If you wish to guarantee a late check-out you will need to book for the next night.

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Congress Managers in writing.

If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Congress Managers with your group booking requirements.

If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Congress Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.

Contact the Congress Managers today to secure your group booking.